Seven Steps to Spring Clean Your Business Admin

And how hiring a VA can help you do it better, faster, and without the stress.

As spring arrives and sunlight starts pouring through the windows, many of us feel the urge to tidy up and start fresh. But while you're decluttering your cupboards and deep-cleaning your kitchen, don’t forget — your business admin could probably use a spring clean too.

Here are seven simple ways to refresh your business admin this season — and how a virtual assistant (like those from Another Mother) can do it faster, more efficiently, and with a lot less stress on your part.

1. Clear Out Your Inbox

Overflowing emails, missed client messages, and a sea of unread newsletters? Sound familiar?

✅ Tip: Unsubscribe from anything you don’t need, file what’s done, and flag what needs your attention.

💡 With a VA: Your VA can manage and organise your inbox daily, respond to routine messages, and make sure nothing slips through the net.

2. Tidy Up Your Calendar

Clashing appointments, forgotten Zoom calls and meetings that could’ve been emails — it’s time to take back control.

✅ Tip: Remove non-essential appointments and add buffer time between meetings.

💡 With a VA: Let a VA manage your calendar, handle bookings, send reminders and ensure your schedule actually works for you.

3. Organise Your Files

Whether it’s your desktop or cloud storage, digital clutter can be just as stressful as physical mess.

✅ Tip: Create folders, name files clearly, and delete what you no longer need.

💡 With a VA: Your VA can audit and reorganise your files, so everything is easy to find and up to date.

4. Streamline Admin Processes

Still doing tasks manually that could be automated or outsourced? That’s valuable time you’re losing.

✅ Tip: Look for repeat tasks that can be templated or simplified.

💡 With a VA: A VA can implement systems, create templates, and set up automations that save you hours every week.

5. Refresh Your Finances

Bookkeeping isn’t just for year-end. Staying on top of it means fewer headaches down the line.

✅ Tip: Update your income and expenses, chase late payments, and review your pricing.

💡 With a VA: A VA can handle your bookkeeping, send invoices, follow up on payments and keep your accounts neat and current.

6. Sort Your DMs

Your social media inbox might be hiding leads, collaborations, or customer questions — all waiting on you.

✅ Tip: Set aside time to reply, archive old threads, and flag priority messages.

💡 With a VA: A VA can monitor and respond to your DMs, keeping engagement high and response times low.

7. Declutter Your To-Do List

A never-ending list of tasks can leave you feeling stuck and overwhelmed.

✅ Tip: Reassess what’s really necessary, delegate where you can, and ditch what’s not adding value.

💡 With a VA: Your VA can take ongoing admin tasks off your plate, freeing you up to focus on the work that lights you up.

Or — skip the admin altogether.

You could spend weeks sorting your inbox, cleaning up your calendar, and chasing unpaid invoices…

Or you could (some might even say, 'should') bring in a virtual assistant who handles it all — calmly, efficiently, and with the same care you would (if you had the time).

At Another Mother, we pair busy UK service-based businesses with brilliant virtual assistants who can take care of your admin, emails, calendar, DMs, and even your bookkeeping.

✨ Think of it as a business spring clean — without lifting a finger.

📩 Ready to clear the clutter? CONTACT US to be matched with a VA who’ll get your admin sparkling again. Or you can call us right now: 0115 200 0100